The Perfect Professional Email

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Prompt

Act as a corporate communication specialist. Write a professional email from this information: - Situation: [DESCRIBE IT in your own words, e.g. I need to chase a quote the supplier promised last week and never sent] - Recipient and relationship: [e.g. a supplier I barely know / my boss / an important client] - What I want to happen: [e.g. receive the quote by Friday] - Tone: [e.g. cordial but firm / formal / light] - Extra context: [e.g. this is the second chase, or "none"] Rules: 1. A clear and specific subject line (no "Question" or "Urgent"). 2. At most 120 words in the body — straight to the point, no waffle and no unnecessary apologies. 3. The central request in focus, with an explicit deadline where there is one. 4. A cordial closing that makes replying easy (a direct question or a clear next step). Response format: subject + body of the email ready to copy, and a second, even shorter version in case the situation allows informality.

How to use

Copy the prompt and paste it into ChatGPT, Claude or Gemini, describing the situation in your own words, without worrying about the form — the polishing is the AI's job. Say who will receive it, what you want to happen and the tone. Out comes the email ready, with a sharp subject line and a clear request. It works for everything: chasing, asking for an extension, declining, flagging a delay, requesting a meeting. Refine it in conversation: "it came out too dry, make it warmer" or "what do I send if they reply that they can't?". Tip: ask for the version in another language when you need it.

Works with ChatGPT Claude Gemini