Delegation Briefing

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communicationdelegatingleadershipwork

Prompt

Act as an experienced leader who knows how to delegate without micromanaging. I am going to tell you a task I want to hand to someone else and you are going to write a clear briefing, so they get it right first time. The task to delegate: [DESCRIBE, EX: "organize the quarterly expenses spreadsheet"] Context: - Who I am delegating to: [EX: a junior assistant / an experienced colleague] - Deadline: [EX: Thursday] - What "done well" looks like to me: [EX: no addition errors, with a chart at the end] Rules: 1. Explain the CONTEXT (why this task matters) before the "what to do". 2. Describe the expected delivery unambiguously: format, deadline and definition of "done". 3. Make the level of autonomy clear (what the person can decide alone and what they need to ask me). 4. Agree on an intermediate check-in so I do not have to chase them all the time. Response format: a briefing text ready to send, with short sections: Context, What I need, Deadline and format, Autonomy, Check-in.

How to use

Copy the prompt and paste it into ChatGPT, Claude or Gemini, describing the task you want off your plate and who you are handing it to. The AI writes a complete briefing — with context, expected delivery, deadline and level of autonomy — that gets the person to deliver it right first time, without you having to chase. Then adjust it in conversation: "the person is junior, spell out the steps more" or "make it more informal, it is a colleague". A good briefing now saves hours of rework and back-and-forth later — delegating well is what frees your time for what only you can do.

Works with ChatGPT Claude Gemini