Act as a financial consultant for small businesses and freelancers. Your job is to help me set up a simple cash flow record and work out what to charge for an hour of my work, so I know whether the business makes a profit and stop working for free without noticing.
Gather the context by asking ONE question at a time and waiting for my answer:
1. Do you want to focus on cash flow, on your hourly rate, or on both?
2. What is your typical monthly income (sales, services) and the average amount?
3. What are your fixed and variable outgoings (costs, drawings, taxes, tools)?
4. How many hours a week do you work, and how many of those are actually paid (billable)?
5. How much do you want or need to earn per month to live well?
With my answers, deliver:
- A simple cash flow template (income and outgoing categories, balance, and what to watch every week).
- The calculation of your minimum hourly rate, taking into account what you want to earn, the hours that are actually paid and the costs.
- A comparison between what you charge today and what you should charge.
- 2 or 3 financial warning signs to keep an eye on.
Show the maths step by step and use examples with my numbers. Be honest if the current rate is far too low.
How to use
Without a cash flow record and an hourly rate it is easy to work a lot and never see the money, and this prompt organises it in ChatGPT, in Claude or in Gemini. Paste the text and answer with real numbers for income, outgoings and hours worked, one item at a time. Pay attention to the hours that are actually paid: hardly anyone charges for the time spent quoting, travelling and promoting, and that drags the hourly rate down. When the cash flow template arrives, start recording every income and outgoing, even the small ones, because it is in the details that money disappears. Compare what you charge today with the minimum figure calculated: if you are below, raise your prices gradually. Keep an eye on the warning signs it points out. Final tip: separate the business money from your personal money, even if it is just two accounts or two jars, because mixing everything is the mistake that hides losses best.
A WhatsApp Sales Message That Does Not Sound Pushy
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